SUMMARY

Extraflow is a Portuguese AI startup automating order processing for B2B wholesalers and manufacturers. Our agent reads purchase orders arriving via email, WhatsApp (in any format, including handwritten) and launches them directly into the ERP (PHC, SAGE, SAP, Primavera, Microsoft Dynamics).
We replace 10 minutes of manual typing per order with seconds of human review, freeing teams to scale order volume without scaling headcount. Built on a proprietary product-matching algorithm trained on real B2B distributor language, Extraflow handles the messy reality of how clients actually order: abbreviations, "the usual," partial references, and dozens of formats.

Live in production with paying clients processing over thousands of orders per month. Bootstrapped, profitable, and built for global markets where native ERP integrations create a moat that horizontal automation tools cannot replicate.

PROBLEM

In 2026, B2B wholesalers run every part of their business on software except the part that actually generates revenue.
Sales teams receive hundreds of purchase orders daily through email, WhatsApp, PDF, Excel, photos of handwritten notes, and even voice messages. There is no standard format. Clients write "send me the usual plus those new boxes" and expect the right SKUs to ship.

Someone, spends 10 minutes per order searching for references, checking catalogs, and typing into the ERP. With 30+ orders per day, that becomes a full-time job no one wanted. Peak season means hiring temps or losing business.

Horizontal automation tools (n8n, Zapier, generic agents) do not solve this. The problem is not moving data between systems it is deciding which SKU a client means when they wrote "those small black ones we ordered last month." A decision problem, not a workflow one.

SOLUTION

Extraflow connects to your existing email, WhatsApp, and ERP. When an order arrives in any channel and any format, our AI agent:

• Reads and extracts: Parses the message, attachments, images, and handwritten notes to identify what the client is asking for.
• Matches to your catalog: Our proprietary matching algorithm maps client language, abbreviations, and ordering patterns to the correct SKUs, even across catalogs with 500,000+ products.
• Drafts the order in your ERP: Creates the order in the ERP with all line items, quantities, prices, and customer data filled in.
• Flags exceptions: when confidence drops, it surfaces the order for human review with AI suggestions, rather than guessing.
• Learns from corrections: Every confirmed or corrected order improves matching accuracy for that specific client.
  

Impact (live client data):
89% reduction in order processing time
70% faster order fulfillment
67% more orders processed during peak periods with the same team
thousands of orders per month currently processed across active clients
Zero new hires required to scale order volume

The strategic impact goes beyond efficiency. Clients reclaim their most experienced salespeople from data entry and redirect them to customer relationships, margin negotiation, and new business the work humans should be doing. Order capacity becomes a software problem, not a hiring problem.